IB+Coordinator-What+I+Do+&+How+I+Can+Help+You

=The role of the Diploma Programme coordinator=
 * FROM THE INTERNATIONAL BACCALAUREATE ORGANIZATION ~

Introduction
What follows is not intended as a job description; it's simply a list of duties that most coordinators may take on and it is a place to start if you are wondering how I can help you here at Riverstone.

1. Recruitment and selection of students

 * Helping to prepare promotional material
 * Arranging information meetings for parents and prospective students
 * Advising students and the parents of prospective students

2. Communication with subject teachers and/or heads of departments

 * Issuing copies of the //Diploma Programme Coordinator Notes // and //Diploma Programme General Regulations //
 * Issuing sections of the //Vade Mecum // -- which is now called Handbook of Procedures
 * Requesting predicted grades and marks for internal assessment
 * Monitoring and acting on professional development needs
 * Agreeing a timetable of internal school deadlines
 * Writing an honour code for students
 * Advising on ways to promote and monitor academic honesty among students
 * Monitoring the construction and delivery of the Theory of Knowledge programme
 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring that group 1 and group 2 oral examinations are properly conducted

3. Communication with students

 * <span style="font-family: Verdana,Geneva,sans-serif;">Advising students on subject selections
 * <span style="font-family: Verdana,Geneva,sans-serif;">Informing students about the IB //<span style="font-family: Verdana,Geneva,sans-serif;">Diploma Programme General //<span style="font-family: Verdana,Geneva,sans-serif;">Regulations
 * <span style="font-family: Verdana,Geneva,sans-serif;">Devising a course of instruction on how to achieve academic honesty (important for 5 year evaluation)
 * <span style="font-family: Verdana,Geneva,sans-serif;">Supporting, encouraging and counseling anxious students
 * <span style="font-family: Verdana,Geneva,sans-serif;">Informing students about internal school deadlines for the receipt of examination material
 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring records are accurate and kept up-to-date when candidates change subjects
 * <span style="font-family: Verdana,Geneva,sans-serif;">Following through with IBO procedures for sending results to universities
 * <span style="font-family: Verdana,Geneva,sans-serif;">Acting as an advocate for student concerns
 * <span style="font-family: Verdana,Geneva,sans-serif;">Requiring students to agree and sign an honour code-for example, submitting only work that is authentic(important for 5 year evaluation)

5.Creativity, Action, Service (CAS)

 * <span style="font-family: Verdana,Geneva,sans-serif;">Helping candidates design a CAS programme
 * <span style="font-family: Verdana,Geneva,sans-serif;">Planning group activities with candidates
 * <span style="font-family: Verdana,Geneva,sans-serif;">Contacting external supervisors and organizations
 * <span style="font-family: Verdana,Geneva,sans-serif;">Maintaining records
 * <span style="font-family: Verdana,Geneva,sans-serif;">Informing the regional office of any students who do not complete their CAS programme

6.Communication with parents

 * <span style="font-family: Verdana,Geneva,sans-serif;">Informing parents about the Diploma Programme, its regulations and the importance of complying with IB deadlines
 * <span style="font-family: Verdana,Geneva,sans-serif;">Enlisting parental support for achieving academic honesty
 * <span style="font-family: Verdana,Geneva,sans-serif;">Obtaining information about students with special educational needs
 * <span style="font-family: Verdana,Geneva,sans-serif;">Helping parents understand the demands of the Diploma Programme
 * <span style="font-family: Verdana,Geneva,sans-serif;">Informing parents of students’ work and CAS requirements
 * <span style="font-family: Verdana,Geneva,sans-serif;">Enlisting the support of volunteers to help with activities like CAS and field studies

7.Communication with organizations outside the school

 * <span style="font-family: Verdana,Geneva,sans-serif;">Liaising with offices of the IBO, such as IBCA in Cardiff (which is moving to Amsterdam by 2010) and the regional office, and sub-regional organizations
 * Liaising with universities and colleges with College Counseling Offices, as needed
 * <span style="font-family: Verdana,Geneva,sans-serif;">Liaising with local organizations in order to arrange CAS activities

<span style="font-family: Verdana,Geneva,sans-serif;">8. Extended essays

 * <span style="font-family: Verdana,Geneva,sans-serif;">Informing supervisors and students about the extended essay requirement, the guidelines and assessment criteria
 * <span style="font-family: Verdana,Geneva,sans-serif;">Identifying teaching staff with suitable qualifications and experience to act as supervisors
 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring potential supervisors are familiar with the extended essay requirement and how it contributes to the Diploma Programme
 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring that students do not change their subject and/or response language for an extended essay after the registrations have been submitted
 * <span style="font-family: Verdana,Geneva,sans-serif;">Enforcing internal school deadlines
 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring that students meet with their supervisor on a regular basis
 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring the timely mailing of extended essays to examiners.

9.Examinations

 * <span style="font-family: Verdana,Geneva,sans-serif;">Organizing mock/trial written and oral examinations for students and invigilators
 * <span style="font-family: Verdana,Geneva,sans-serif;">Arranging for an external visual arts examiner in liaison with IBCA
 * <span style="font-family: Verdana,Geneva,sans-serif;">Maintaining the security of examination papers
 * <span style="font-family: Verdana,Geneva,sans-serif;">Informing students and invigilators about examination procedures and regulations
 * <span style="font-family: Verdana,Geneva,sans-serif;">Providing students with individual examination schedules and <span style="font-family: Verdana,Geneva,sans-serif;">the IB handout (see section G of the //<span style="font-family: Verdana,Geneva,sans-serif;">Vade Mecum //<span style="font-family: Verdana,Geneva,sans-serif;">) on the conduct of the examinations
 * <span style="font-family: Verdana,Geneva,sans-serif;">Establishing and equipping a suitable location for the examinations
 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring that there is sufficient stationery for the examinations
 * <span style="font-family: Verdana,Geneva,sans-serif;">Checking requirements for calculators, data booklets, case studies and other authorized material for examinations
 * <span style="font-family: Verdana,Geneva,sans-serif;">Establishing an invigilation schedule and informing invigilators of the schedule
 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring that all invigilators are aware of their responsibilities
 * <span style="font-family: Verdana,Geneva,sans-serif;">Planning for the mailing of examination scripts to examiners within 24 hours after each examination, and being able to follow-up any packages that go astray
 * <span style="font-family: Verdana,Geneva,sans-serif;">Encouraging teachers to complete and submit form G2 after each examination for their subject
 * <span style="font-family: Verdana,Geneva,sans-serif;">Submitting CAS information to the regional office

10.After the examinations

 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring students receive their results
 * <span style="font-family: Verdana,Geneva,sans-serif;">Counseling students (and their parents) about their results
 * <span style="font-family: Verdana,Geneva,sans-serif;">Informing students about their opportunities for enquiries upon results and retaking subjects
 * <span style="font-family: Verdana,Geneva,sans-serif;">Registering six month retake candidates by 29 July (May to November) or 29 January (November to May)
 * <span style="font-family: Verdana,Geneva,sans-serif;">Ensuring that a responsible person is available to receive correspondence from IB offices well after the issue of results
 * <span style="font-family: Verdana,Geneva,sans-serif;">Conveying diplomas, diploma results and certificates to students

<span style="font-family: Verdana,Geneva,sans-serif;">11. Longitudinal concerns

 * <span style="font-family: Verdana,Geneva,sans-serif;">Maintaining contact with graduates
 * <span style="font-family: Verdana,Geneva,sans-serif;">Inviting graduates to information meetings for parents and students to act as resource persons
 * <span style="font-family: Verdana,Geneva,sans-serif;">Maintaining success records for use in recruitment and school promotional material
 * <span style="font-family: Verdana,Geneva,sans-serif;">Maintaining records of scholarships and university entrance
 * <span style="font-family: Verdana,Geneva,sans-serif;">Planning for the long-term improvement of the Diploma Programme within the school


 * <span style="font-family: Verdana,Geneva,sans-serif;">Informing teachers of professional development opportunities and making necessary arrangements
 * <span style="font-family: Verdana,Geneva,sans-serif;">Communicating curriculum developments and administrative changes to teachers
 * <span style="font-family: Verdana,Geneva,sans-serif;">Orienting new teachers and informing them about the Diploma Programme
 * <span style="font-family: Verdana,Geneva,sans-serif;">Advising teachers about internal assessment requirements
 * <span style="font-family: Verdana,Geneva,sans-serif;">Monitoring the receipt of internal assessment forms and candidates’ work for submission to examiners
 * <span style="font-family: Verdana,Geneva,sans-serif;">Organizing and chairing meetings for IB teachers
 * <span style="font-family: Verdana,Geneva,sans-serif;">Consulting with teachers about IB teaching practices and standards

13. Developing and administering the budget for the Diploma Programme

 * <span style="font-family: Verdana,Geneva,sans-serif;">Most of these tasks are currently taken care of at the Business Office --
 * <span style="font-family: Verdana,Geneva,sans-serif;">Submitting a budget request to the school’s administration
 * <span style="font-family: Verdana,Geneva,sans-serif;">Monitoring expenditure from the budget
 * <span style="font-family: Verdana,Geneva,sans-serif;">Paying fees to the regional billing office Boni does this)
 * <span style="font-family: Verdana,Geneva,sans-serif;">Purchasing and inventory of learning resources
 * <span style="font-family: Verdana,Geneva,sans-serif;">Purchasing and distribution of IB publications
 * <span style="font-family: Verdana,Geneva,sans-serif;">Photocopying and communication costs (postage, courier, fax, phone)
 * <span style="font-family: Verdana,Geneva,sans-serif;">Monitoring student field study costs